Human Resources/Training Administrative Assistant

The responsibilities of this job include, but are not limited to, the following:

• Creating and maintaining electronic employee Human Resources and Training files;
• Processing Human Resources and Training expense summaries;
• Reviewing and processing complete employee initial training packets;
• Maintaining and setting up conference rooms;
• Performing New Hire sessions and processing New Hire paperwork;
• Assisting with publishing monthly, quarterly, and yearly training reports;
• Copying employee handbooks, new hire packets, Human Resources forms, Training
  packets, and other documents for all regions;
• Assisting with interviewing, scheduling, and contracting with externship programs.
• Processing name badge orders;
• Maintaining schedules and supplies for all Richmond Administrative Offices training
  rooms;
• Auditing all training evaluations and distributing them to trainers;
• Updating Paperwork Tracking Database with completed training paperwork;
• Managing and distributing all orders for the Patient First online store;
• Creating and mailing letters to employees confirming their attendance to CPR, Code
  Drill, ACLS, PALS, and Patient and Client Service classes;
• Documenting and distributing CPR, ACLS and PALS cards once the new hire’s training is
  completed;
• Maintaining equipment tracking database;
• Processing and ordering daily, monthly, quarterly, and yearly training supplies and
  equipment;
• Assisting training staff with the Employee Recognition Week program, and Halloween
  and Thanksgiving events, including ordering supplies, set-up, and creation of materials;
• Making travel arrangements for trainers, supervisors, managers, and DMSs;
• Assisting with ordering food for training sessions and classes;
• Contacting new hires via email and phone to confirm new hire training sessions and
  that they have all required New Hire documentation for all regions;
• Assisting with updating Human Resources and Training policies, forms, and memos;
• Recording minutes for weekly, monthly, and quarterly training meetings;
• Completing occasional special projects;
• Assisting Policy Management Coordinator and eLearning Coordinator with special
  projects;
• Assisting HR Training Coordinator with reviewing Human Resources and Training
  materials twice a year for updates.

Minimum education and professional requirements include, but are not limited to, the following:

• Employee must be 18 years of age or older;
• High school graduate or equivalent required;
• Associate or Bachelor’s degree preferred;
• Minimum typing experience;
• Knowledge of basic Microsoft Office;
• Ability to work with highly confidential matters;
• Excellent organizational and interpersonal skills;
• Minimum of one-year clerical experience preferred;
• Patient First experience preferred;
• Must be able to lift up to 25 pounds;
• Must be able to hear incoming telephone calls;
• Must be able to sit extensive amounts of time (three to seven hours).